ZwillGen Applicant Privacy Policy
Last Updated: March 27, 2024
ZwillGen PLLC and ZwillGen Law LLP (collectively, the “Firm,” “we,” or “us”) are providing this Privacy Policy to explain our policies and procedures regarding the collection, use, disclosure, and security of information relating to candidates for employment at our Firm (“Job Applicants”).
This Policy does not form part of any employment contract or contract to provide services. If you provide information to Firm through or in connection with another company, we are not responsible for that company’s privacy practices. This Policy also does not apply to information we may collect about you as a visitor to our website; please visit https://www.zwillgen.com/privacy-policy/ for our policies regarding such information.
Job Applicant Information We Collect
We may collect the following categories of information about Job Applicants:
- Identifiers and contact information, such as name, postal address, email address, and phone number.
- Date of birth.
- Employment eligibility information, including citizenship status, visa status, social security number, other government-issued identification numbers, and immigration information.
- Professional or employment-related information, such as resume, career history, current salary, educational background, references, transcripts, and information collected during the interview process, including notes about your interview and writing tests.
- Potentially legally-protected information that you may choose to provide to us in your application or in voluntary self-reporting surveys, such as race/ethnicity, gender identity/expression, sexual orientation, marital status, veteran status, nationality, and political opinions.
- Background check results, including criminal history.
- Information gathered from public sources online, such as LinkedIn.
We may collect this information from a variety of sources, including directly from you, your references, third-party recruiters and recruiting databases, background check vendors, and public sources.
How We Use Job Applicant Information
The Firm may use your information to:
- Evaluate your application or for related HR, benefits, or other employment-related purposes.
- Comply with all applicable laws and regulations.
- Engage in diversity, equity and inclusion efforts concerning our employees and applicants, and respond to inquiries from outside investors regarding such efforts.
- Manage and monitor access to Firm facilities, equipment, and systems.
- Conduct internal audits and workplace investigations.
- Perform data analytics and benchmarking.
- Exercise or defend the legal rights of the Firm and its employees, affiliates, and clients.
We also may use personal information in an aggregated and/or deidentified way for any purposes, including to monitor hiring trends within the Firm.
The Firm may disclose Job Applicant information to:
- Personnel within the Firm: We disclose your information to carry out the purposes described in this Policy, including to your interviewers, human resources personnel, and other personnel within the Firm, such as IT.
- Service Providers: We may disclose your information to service providers that provide services on our behalf, such as applicant tracking software providers, recruiting agencies, and outside consultants, to process your information, subject to contractual restrictions on use of your information.
- Recruiters: To the extent you are working with a recruiter in connection with your application, we may disclose information about you to them.
- References: If you provide us with references, we may contact that reference in connection with the evaluation of your application.
- Protect and exercise our legal rights and comply with applicable law: We may disclose your information when required to do so by law, regulation, or court order, in response to a legitimate request for assistance by law enforcement, to seek legal advice from our external lawyers, in connection with litigation, or as otherwise needed to comply with applicable law.
- Complete a business transaction: We may disclose your information in connection with the sale, purchase, or merger of the Firm.
- Other parties with your consent: With your consent and as permitted by law, we may disclose your information to other parties, such as our affiliates.
How Long We Keep Your Information
We will retain Job Applicant information for as long as necessary to satisfy the purposes for which it was collected (as described above) and to fulfill our legal obligations. We consider various factors in determining retention, including amount, nature and sensitivity of the information and the purposes for which we process the information.
Additional Privacy Information for California Residents
Job Applicants who are California residents have certain rights regarding their Personal Information, as that term is defined in the California Consumer Privacy Act, as may be amended from time to time (“CCPA”). Subject to certain exceptions, if you are a California resident, you may request:
- access to your Personal Information including the right to know the categories of Personal Information we have or will collect about you and the reason we will or have collected such information.
- correction of the Personal Information that we have or will hold about you that is inaccurate.
- deletion or removal of your Personal Information.
You also have the right not to be discriminated against (as provided for in the CCPA) for exercising your rights.
Please note that we do not “sell” or “share” Personal Information as those terms are defined in the CCPA, and we do not process information deemed to be “Sensitive Personal Information” under California law for purposes for which there is a right to limit processing under the CCPA.
Exceptions: There are certain exceptions to these above rights. For instance, we may retain your Personal Information if it is reasonably necessary for us or our service providers to provide a service that you have requested or to comply with law or to detect security incidents, protect against malicious, deceptive, fraudulent, or illegal activity or prosecute those responsible for that activity.
Exercising your rights: To exercise one of the rights above, you may contact us as provided below.
We will take reasonable steps to verify your identity before responding to a request, which may include requesting information so we can identify you within our records.
Should you have any questions or concerns about our Privacy Policy, please send us an email at info@zwillgen.com; fill out the form on our Contact page; write to us at ZwillGen PLLC, 1900 M Street NW, Suite 250, Washington, DC 20036; or call us at (202) 296-3585.
